FAQ

Q1 : Should my entry reach the ifva office on or before 17th October 2016 if I submit it by post?
A : Entries sent by post has to be postmarked on or before 17th October 2016. In order to avoid postal delay, we strongly recommend sending your entry via a reliable courier. To ensure your entry arrives on time, please send it early.
Q2 : What if I missed the deadline? Would the ifva extend the deadline or accept late entries?
A : There will be absolutely no extension to the submission deadline. Entries arriving late will not be considered.
Q3 : Can I enter more than one work to the ifva?
A : Yes. You only have to create ONE user account at  www.ifva-awards.com  . You can add more entries on the page “Entry Summary” in the online application system.
Q4 : What is the definition of entrant?
A : Entrant must be the chief creator(s) of the work, as in a director or producer. He/she must be the copyright owner(s) of the entry work. If the entrant is not the copyright owner of the work, he/she should first obtain written consent from the copyright owner(s) before submitting work to ifva.
Q5 : I don’t seem to be receiving confirmation emails. What’s the problem?
A : Some spam filters may filter out automated communications. Please add the email address ifva@hkac.org.hk to your spam filter’s list of approved senders to be sure our messages reach you.
Q6 : If my film has had a public screening, is it still eligible for the 22nd ifva Awards?
A : Yes. If your film has screened to a general-public audience in Hong Kong or other countries, it is still eligible.
Q7 : If my film has been submitted to previous ifva Awards, is it still eligible for the 22nd ifva Awards?
A : No, works that have been submitted to previous ifva Awards will not be accepted.
Q8 : If several people of different age category collaborated on the work, which category should I enter it in?
A : Please see below for eligibility:
Open Category Entrants must be at the age of 18 or above, permanent Hong Kong residents (the persons hold the Hong Kong permanent identity card and have the permanent right of abode in the Hong Kong Special Administrative Region). If the Entry has more than one entrant, at least one of the joint-entrants must be at the age of 18 or above, and at least half of the joint-entrants must be permanent Hong Kong residents.
Youth Category Entrants must be at the age of 17 or below, permanent Hong Kong residents (the persons aged under 18 on or before 17th October 2016, who hold the Hong Kong permanent identity card and have the permanent right of abode in the Hong Kong Special Administrative Region). If the Entry has more than one entrant, all joint-entrants must be at the age of 17 or below, and at least half of them must be permanent Hong Kong residents. Otherwise the Orgraniser has the right to judge the suitability of the selected entry category and has the final decision on the entry’s eligibility.
Animation Category Entries must be animation works. Entrants must be at the age of 18 or above, permanent Hong Kong residents (the persons hold the Hong Kong permanent identity card and have the permanent right of abode in the Hong Kong Special Administrative Region). If the Entry has more than one entrant, at least one of the joint-entrants must be at the age of 18 or above, and at least half of the joint-entrants must be permanent Hong Kong residents.
Asian New Force Category Entrants have no age restriction. Entrants must be nationals / permanent residents of Asian countries and regions (excluding Hong Kong permanent residents) (the persons hold the passport of the Asian countries and regions and have the permanent right of abode in those areas). If the Entry has more than one entrant, at least half of the joint-entrants must be nationals / permanent residents of Asian countries and regions (excluding Hong Kong permanent residents). Roundtrip flight tickets will be partially subsidized and hotel accommodation will be provided for the finalists.
Media Art Category

Entries must be Media Art works. The permanent Hong Kong residents and nationals / permanent residents of Asian countries and regions are welcomed. All entries from Hong Kong and Asia Division will be assessed together.

Hong Kong Division
Entrants have no age restriction. Entrants must be permanent Hong Kong residents (the persons hold the Hong Kong permanent identity card and have the permanent right of abode in the Hong Kong Special Administrative Region) If the Entry has more than one entrant, at least half of the joint-entrants must be permanent Hong Kong residents.

Asia Division
Entrants have no age restriction. Entrants must be nationals / permanent residents of Asian countries and regions (excluding Hong Kong permanent residents) (the persons hold the passport of the Asian countries and regions and have the permanent right of abode in those areas). If the Entry has more than one entrant, at least half of the joint-entrants must be nationals / permanent residents of Asian countries and regions (excluding Hong Kong permanent residents).

* If the number of joint-entrants from Hong Kong and Asian countries and regions are equal, the Entrant may decide to choose the division. All finalist works will be showcased at the 22nd ifva Media Art Exhibition in March 2017. Roundtrip flight tickets will be partially subsidised and hotel accommodation will be provided for the finalists in Asia Division, while an opportunity to visit an overseas media art festival will only be granted to the selected entrant of Hong Kong Division.

Asian countries and regions include:

Afghanistan; Armenia; Azerbaijan; Bahrain; Bangladesh; Bhutan; Brunei; Cambodia; China; China (Macau S.A.R) East Timor (Timor-Leste); Georgia; India; Indonesia; Iran; Iraq; Israel; Japan; Jordan; Kazakhstan; North Korea; Kuwait; Kyrgyzstan; Laos; Lebanon; Malaysia; Maldives; Mongolia; Myanmar; Nepal; Oman; Palestine, Pakistan; Philippines; Qatar; Russia; Saudi Arabia; Singapore; Sri Lanka; South Korea; Syria; Taiwan; Tajikistan; Thailand; Turkey; Turkmenistan; United Arab Emirates; Uzbekistan; Vietnam; Yemen

Q9 : When will the finalists be announced?
A : The list of finalists will be announced online in January 2017. Finalist entrants will be notified individually by phone or e-mail.
Q10 : When will the final results be announced?
A : The final results will be announced at “The 22nd ifva Award Presentation Ceremony” to be held in March 2017. All finalist entrants will be invited to attend the award ceremony. The award winning list will be uploaded to our website after the award ceremony.
Q11 : When will the finalist works be screened / exhibited?
A :

The finalist works be screened / exhibited in the ifva Festival, which is held annually in March. The booking booklet for the ifva Festival will be available in late-January 2017 at the Hong Kong Arts Centre, Leisure and Cultural Services Department venues and all URBTIX outlets. Please keep check out our website: http://www.ifva.com.

Copyright

Q1 : If I used music, images or clips whose copyright belong to other parties, do I have to obtain their consent?
A : Yes. As media artists, you should respect the creative labour of other people as well as their intellectual property rights. Hong Kong is a place that respects intellectual property rights. Anyone who makes use of music, images and video or film clips without the copyright owner’s consent may have broken the law and have to deal with legal consequences. If you plan to use music, images and video or film clips belonging to others, you should get written consent from the copyright owner(s).
Q2 : Should I get written consent? Will verbal consent do?
A : Verbal consent is legally recognized, but a written consent is more reliable. It helps you avoid disputes in the future. If you used music, images and video or film clips belonging to others, you will be requested to submit written consent along with your work.
Q3 : If I used a piece of music belonging to other people, how do I know who owns the copyright, and how do I get their consent?
A :

If it is a piece of music that you bought in a store, like a CD, then you could try contacting the following parties:

1)    The Composers and Authors Society of Hong Kong Limited (CASH), website: http://www.cash.org.hk/
2)    The record company or distributor of that CD

The ifva does not have any connection with the above entities. The copyright issue varied in different situation. It may take time to sort out, and therefore you are strongly recommended to clear the copyright issue as early as possible.

Q4 : Do I need to pay copyright fees?
A : It depends. You should discuss this with the copyright owners.
Q5 : Can I use music that I downloaded or purchased from the Internet?
A :

Yes, provided that you have obtained consent from the website / copyright owner and make sure that the piece of music is available for use in other creations. You may check the terms of use, for example, the license for public screening or broadcasting.

Q6 : If I had used images or film clips belonging to a third party in my work, what should I do about obtaining copyright?
A : Similar to the case of using copyrighted music, you will have to contact the copyright owner, usually the distributor or producer.
Q7 : How do I find out more about copyright laws in Hong Kong?
A :

For details about Copyright Ordinance ( Cap 528 ), please visit www.legislation.gov.hk/eng/home.htm, or the Intellectual Property Department http://www.ipd.gov.hk/eng/intellectual_property/ip_laws/copyright.htm


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